All posts in Productivity

→ Ben Brooks on how he uses Due for Short Term Memory

I use Due1 almost the same way as Ben does: When I have a task that I need to get completed. I have it set to pop up a modal window every minute until I get the task done.


  1. Affiliate link. 

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→ The iPhone Extension Trick

Great tip from David Sparks on how to add the extension to an iOS contact.

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→ Neil Gaiman’s 8 Rules for Writing

It is tough to argue with this advice.

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→ Charlie Stross explains Why Microsoft Word must Die

Microsoft Word is a tyrant of the imagination, a petty, unimaginative, inconsistent dictator that is ill-suited to any creative writer’s use. Worse: it is a near-monopolist, dominating the word processing field. Its pervasive near-monopoly status has brainwashed software developers to such an extent that few can imagine a word processing tool that exists as anything other than as a shallow imitation of the Redmond Behemoth.

I completely agree. I want Word to just go away. I am sick of people wanting “Word versions” of this document, or “track changes” of that one. Unfortunately, the format is just so ubiquitous, it is impossible to avoid.

My hope is, as more and more people start doing work on tablets and other devices, some other document format1 emerges as the new standard. Until then though, I do whatever I can to avoid using Word whenever I can.


  1. Preferably, plain text with some markup. 

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→ Launch Center Pro 2.0 for iOS 7 Now Available

One of the most useful apps for the iPhone has now been updated to work with iOS7. It is available in the App Store1 and is a free upgrade for owners of the original Launch Center Pro.


  1. Affiliate Link (as is the post link.) 

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Picking a Google Reader Replacement

I have previously alluded to my preferred RSS Google Reader replacement[1] when the service shuts down on July 1st[2], but I have not given a full explanation of the reasoning behind my choice. Relatedly, I feel that simply explaining my selection does not adequately reflect the lack of a “one size fits all” Google Reader replacement. Therefore, I decided to make a few additional recommendations. Here are (1) my recommendations for various Google Reader replacements, and (2) links to a few other recommendations that I have seen:[3]

My Recommendations[4]


For the Person who Wants a Simple, One-Stop, Nice Looking RSS Solution – Feedly

Feedly is a complete, free[5] , RSS-syncing ecosystem that includes a website and a universal iOS App. It was one of the first places to announce it would make a replacement for Google Reader syncing backend and it has delivered on that claim. The process to import your feeds from Google Reader to the new Feedly cloud is quite painless, and you can move from Google Reader to Feedly in only a couple of minutes.

I have used the Feedly iOS apps a decent amount and find them to be both pleasing to look at and quite fast. Unfortunately, they do not offer the level of feed organization and overall customization that I want in my RSS syncing solution. This problem could be rendered moot in the near future, however, since Feedly appears to be gaining support as a backend solution for a number of other apps.

Ultimately, if you are someone who likes to quickly scan through RSS feeds, you do not want to fiddle or tinker with how your feeds are organized or structured, and you do want a simple, free, one-stop solution as your Google Reader replacement, then you should give Feedly a shot.

For the Person who Wants as Google Reader-like a Solution as Possible – Newsblur

After reading Gabe Weatherhead’s review of Newsblur a little over a month ago, I was pretty it was going to be the solution for RSS syncing in the post-Google Reader world. Unfortunately, not too long after Gabe’s review, news started to come out that Newsblur’s API might not work well with certain types of 3rd party clients. Thankfully, Newsblur’s web and iOS versions might make such 3rd party clients unnecessary.

Newsblur offers–what I feel–is the most Google Reader-like ecosystem of web and iOS apps. Setting up an account on the website is pretty straightforward and you can take advantage of the same direct-import from Google Reader that a lot of other solutions have. Much like Feedly, this import keeps all of your folders, tags, etc… and presents you with a list of feeds that looks almost exactly like you had in Google Reader. As a bonus, Newsblur adds the ability to “fix” broken feeds by either making a suggestion for the correct “new” feed itself or allowing you to supply an updated feed yourself.

Using Newsblur feels like what using Google Reader should have felt like at the end[6]. It is fast, it provides robust sharing options, and it also includes a few additional “power user features,” such as its “Intelligence” options, that allow you to help go through your feeds.

Unlike Feedly, Newsblur is a pay service. Though you can use it for free for up to 64 feeds, if you settle on using it as your primary RSS solution, you would be wise to pay the $24 a year to help maintain the service.

When trying to determine which RSS syncing solution to recommend to my fiancé[7], Newsblur seemed perfect. It took all of 5 minutes to import her existing Google Reader account into Newsblur, she spent about 20 minutes tweaking and adjusting her feeds to fit a new folder structure she wanted, and she has not looked back since. I have probably asked her 10 or 15 times if Newsblur is working out okay, and always she tells me that she likes it. Her approval simply confirms what I originally thought when I saw Newblur: this is what Google Reader should have developed into.

For the Person who Wants to Fiddle with His or Her Feeds, Streams, and even Write Scripts and Programs against an API – Feed Wrangler

Now it is time to talk about my choice for a RSS syncing solution. I will start off by admitting that Feed Wrangler is not for everyone. The website is very minimal, some people really cannot stand the look of the iOS app, and other people miss the concept of folders. I think all of those are valid criticisms, however, they are not important to me. What is important to me is a robust, easy to use API that I can write scripts and programs against to help do things like update this blog. For example, I used to use an IFTTT recipe to populate “draft” posts based on items I starred in Google Reader. It worked okay, but it never really worked exactly the way I wanted it to. Now, with the Feed Wrangler’s API, I will be to sit down over a weekend and create a system that does exactly what I want it to do. That prospect alone makes me excited to be using Feed Wrangler as my RSS solution.

Although the API is one of the major reasons I selected Feed Wrangler, the existing service stands well on its own. Like Feedly and Newsblur, Feed Wrangler allows for direct import of your Google Reader data. Unlike with those other services, however, Feed Wrangler does not import any information related to folders or tags. This can be annoying, but it makes sense once you realize that Feed Wrangler does not have folders. UPDATE: Feed Wrangler now creates Smart Streams from Google Reader tags. Instead, Feed Wrangler uses something it calls “Smart Streams,” which are streams based on a combination of search terms and selected feeds. For example, I can create a Smart Stream for the Red Sox that will search all of my feeds for stories that mention the Red Sox without having specify which of my feeds are Red Sox-related. This saves me setup time and it also allows my Red Sox stream to include Red Sox-related stories from sites other than just the ones I would have put in a Red Sox folder. Smart Streams can also be created by selecting specific feeds to include in the stream. So, if I want a “comics” stream based on certain feeds, I can simply not use any search terms, but include only my comics-related subscriptions when populating the stream. Essentially, this type of feed-based Smart Stream is the same as if you put all your comics subscriptions into a folder.

One of the benefits I have found to using Smart Streams over folders is that feeds can be in multiple Smart Streams at once. This allows me to build a priority hierarchy of feeds that I want to read. For example, I might have 3 sites that are at my top most priority level. I put these 3 feeds in a Smart Stream that I check very frequently. On the next level down, I might have those 3 feeds plus 15 additional feeds that I really like to check, but that I don’t care if I see their updates until a few hours after they post. I put those 18 feeds [8] into another Smart Stream. Now, when I have 10 minutes to go through RSS items, I check that second level smart stream. In addition to putting the feeds into the priority hierarchy, I can also put them into various subject matter groupings. That means when I really want to read comics-related news, I can just go to the comics Smart Stream and see only what I want to read.

Since there are no RSS reading Mac apps that support Feed Wrangler at this point[9], I use the Feed Wrangler website in a Fluid instance for Mac reading. It is not an ideal setup but it is not terrible either. Feed Wrangler’s hot key support, including easily jumping to the next item and easily adding an item to Pocket,[10] makes navigation pretty simple. The one negative with the Feed Wrangler / Pocket integration is that the Feed Wrangler website and Feed Wrangler iOS appliations can only support one read-it-later / tagging service a time.[11]. Of course, this issue will be probably be moot once some Mac RSS apps are updated to include Feed Wrangler support.[12]

On the iPad, I have been using the recently updated Mr. Reader[13] to sync with Feed Wrangler. Mr. Reader has been widely written about and was one of the top apps for using Google Reader on the iPad. Using it with its new Feed Wrangler support was a no-brainer.

Choosing the preferred Feed Wrangler experience on the iPhone is a little trickier. [14] There is obviously the Feed Wrangler iOS App. As you might expect, it works fairly well with the Feed Wrangler service, but, it is not exactly Letterpress when it comes to aesthetics. Reeder has announced that there is a version of Reeder that supports Feed Wrangler submitted to the App Store, however, that version will not support Smart Streams. The lack of Smart Stream support severely limits Feed Wrangler’s benefits and prevents Reeder from being a complete solution for reading RSS feeds on the iPhone. One interesting choice for Feed Wrangler on iOS is Slow Feeds, which was also just updated. Like Reeder, it does not support Smart Streams, but it does have interesting functionality to help it identify infrequently updated feeds and hot links. It might not be my favorite way to access Feed Wrangler on iOS, but it is interesting.

Feed Wrangler is a paid service. It costs $19 a year, without a free option. Based on recent interviews with Feed Wrangler’s developer, David Smith, there are already enough subscribers to make Feed Wrangler something worth his continued investment. After using it for a couple of months, I definitely think it is worth the subscription fee.

I have written a lot about Feed Wrangler, but I have not directly addressed the question: who is this service for? As you can imagine, it is not exactly an easy answer. Obviously, anyone who has read this section and thought “yes, that sounds awesome”, would be a prime candidate to try out Feed Wrangler. Also, someone who wants to fiddle or tinker with their feeds and Smart Streams would be someone who should give Feed Wrangler a shot[15]. In other words, a news / RSS geek will probably like Feed Wrangler, but I cannot really nail it down better than that.


Other Takes


There has been a lot written and said about Google Reader’s demise. In order to help you make a more informed decision, I have also listed a few other resources you can take a look at:

Articles on RSS Replacements

  • As I mentioned above, Gabe Weatherhead at Macdrifter picks Newsblur as his preferred Google reader replacement. His reasoning is similar to why I selected it in my For the Person who Wants as Google Reader-like a Solution as Possible section above. He also includes, however, some discussion about Newsblur’s customizable “Intelligence” training features. Gabe has used these Intelligence features as a way to get easy access to the stories he is most interested in.

  • Lex Friedman, writing for Macworld, is apparently going to use Feedbin to sync behind the scenes on iPad and iPhone, and then use a Fluid instance of the Feedbin web interface on his Mac.[16] It similar to what I am doing with Feed Wrangler, but he will be using Feedbin instead.[17]

  • Richard Devine at iMore gives a high level summary of various RSS syncing options. Devine’s article is mostly good for links, but does not really provide much insight into which service might be best for you.

Podcasts on RSS Replacements

  • In the latest episode of Mac Power Users, David Sparks and Katie Floyd take an extensive look at the available RSS syncing solutions. It appears that David has selected Feed Wrangler as his preferred replacement, but I believe Katie still has not committed to a solution.

  • Shawn Blanc, in his Shawn Today podcast[18], mentions that he is using Feed Wrangler. He points out that other services are essentially Google Reader clones, while Feed Wrangler offers new features–such as Smart Streams–that help tame RSS feeds. His two negatives for Feed Wrangler are that (1) the website is kind of ugly and (2) it is not particularly speedy.

  • On their Finer Things In … podcast, David Chartier and John Morrison discuss–generally–the state of RSS readers. They mention some of the newer bread of RSS readers such as Pulse and Zite, but do not specifically make a recommendation. Ultimately, I think they are more concerned with some of the potential social aspects of news reading than I am.


  1. I am not trying to hide the ball here. I think I have made it fairly clear that I am using Feed Wrangler as my Google Reader replacement.  ↩

  2. Only a few days away…eeek!!!  ↩

  3. One thing that you should do , regardless of which Google Reader replacement service you choose, is to export your Google Reader data before Google Reader shuts down.  ↩

  4. A couple of notes about my recommendations: (1) I ignore Fever in this article–even though I use Fever personally for some things–because the self-hosted nature of the application adds a little more complexity than I feel comfortable recommending; and (2) I have no experience with Bloglovin, a RSS solution that features a Pinterest / Tumblr-like view of various blogs, since that style of reader does not appeal to me at all.  ↩

  5. Being free can be–depending on your point of view–either a positive or negative. Those who want a free service to replace the free Google Reader, probably view it as a positive. Those who think that Google Reader shut down because it was not making any money probably view it as a negative. Personally, I would rather support a service in hopes of it staying around long term.  ↩

  6. If they had updated it in the last 5 years.  ↩

  7. My fiancé is an avid user of Google Reader and Tumblr, but is not a techie who wants to spend a lot of time tinkering with her feeds. She does want to be able to easily share things to Pocket and Pinboard, but does not necessarily want to write a program on her own to do stuff with her starred items.  ↩

  8. The 3 from the “Top Rated” smart stream, plus the 15 additional feeds.  ↩

  9. ReadKit just received an update today that adds Feed Wrangler support, but Readkit is not an RSS reading app, it’s a reading app. There is a difference, particularly in the lack of ability to share items from ReadKit easily with services like Pinboard or Pocket.  ↩

  10. After Marco sold Instapaper, I moved from Instapaper to Pocket for my “reader it later” needs. Other than the sale, the major catalyst was the IFTTT integration that Pocket offers. It is far superior to what Instapaper provides.  ↩

  11. That means that if I have Feed Wrangler setup to send things to Pocket and I want to send something to Pinboard or Readbility, I have to open that item in Safari and send the item from there.  ↩

  12. I’m looking at you, Reeder.  ↩

  13. Affiliate Link (as other other paid app links in this story.)  ↩

  14. By “trickier,” I mean that there really is no single app to use with Feed Wrangler on iOS by itself. Instead, I use a little of all the apps mentioned in the paragraph. I anticipate having to do that until Reeder gets an updated version (or something else comes along and knocks RSS on iOS out of the park.)  ↩

  15. I admit to having spent hours upon hours getting my Feed Wrangler account setup just right.  ↩

  16. As I explained above, the Fluid instance strategy is what I am doing about 80% of the time with Feed Wrangler  ↩

  17. A couple of quick notes about this piece: (1) Lex is extremely dismissive of Feed Wrangler, which goes against what a lot of people seem to think, and (2) he hardly gives any mention of Newsblur. As a result these two things, I have a hard time really taking his recommendations very seriously.  ↩

  18. No link because it is a member’s only podcast.  ↩

→ Elliot Jay Stock’s iOS App is now Available

Countdone1, the new app from designer Elliot Jay Stocks, is now available in the App store. I really like the description:

In case you’re wondering what exactly Countdone is, it’s essentially the essence of the Pomodoro Technique, distilled into a beautifully simple interface. Set time limits for your to-dos and watch as the timer counts down and the screen turns from green to red, motivating you to get things done by applying a gentle amount of pressure. For added motivation, turn on the optional sounds for a further indication of how much time you have left and hit that ‘done’ button as fast as you can!


  1. Affiliate Link 

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→ Macworld Says Mailbox for iPhone belongs in Your Dock

Only 66,683 people before I get access.1


  1. There are currently about 195,000 behind me, and that number is climbing rapidly. 

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→ Lessons from 31 Self-Help Books

A quick summary for people who do not want to read a whole bunch of self-help advice.

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→ Shortcuts and Timesavers from Sarah Parmenter

A crowd-sourced list of handy shortcuts and tips.

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→ Moving Your Notes From Simplenote to Dropbox

Important tutorial from Michael Schechter in response to Brett Terpstra’s note that nvAlt and Simplenote do not place nicely anymore.

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→ Folding Text Now Available in the Mac App Store

I have been using Folding Text for a couple of weeks now and it has become my favorite tool for shorter outlines1 and longer Markdown documents. It’s currently available at 40% off in the Mac App Store2.


  1. I still use Omnioutliner for longer, more in-depth outlines 

  2. Affiliate Link (as is the post link and the other app-related links in this post.) 

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→ Tips and Tricks for nvAlt

Following up on his post about using Plain Text, Michael Schecter gives an in-depth explanation of how to use nvAlt. I look forward to pointing people to these series of articles when someone asks me how he or she can start using plaintext in his or her workflows.

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→ Easily Open the Current Safari Page in Chrome

David Halter1 has released a new Applescript application / bookmarklet combo that makes it extremely simple to open your current Safari tab in Chrome2. I have played with various methods to try to solve this problem, and Mr. Halter’s is the best solution I have come across3.


  1. Probably most famous for nvAlt 

  2. I find it impossible to clearly and simply explain this concept. I keep writing “open the open Safari tab in Chrome,” reading it, and thinking “there has to be a better way.” I still have not found that better way. 

  3. It is easy if you follow the installation instructions, particularly “Right-click (or control-click) on OtherBrowser to bring up the contextual menu and select “Open” to launch it once. All this does is get you past Mountain Lion’s gatekeeper”. I have a feeling that you might run into problems if you skip that step. 

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→ AppleScript for Sending Safari Tabs to Omnifocus

Very useful.

(via Shawn Blanc)

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→ Taking Notes After a Meeting

I have been thinking about doing this for a while. I currently take notes during meetings, sometimes putting a star next to important things, but only infrequently do I go back and review my notes when the meeting is over. Eddie Smith over at Practically Efficient sums it up pretty well:

I think it’s better to spend the ten minutes or so after a meeting pocketing a few flecks of gold than surrendering it all to the current of time.

From now on, I am going to take the first 12 minutes after every meeting reviewing my notes and making sure that I, at a minimum, extract the highly important items.

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→ Matt Gemmell on Managing Email

I especially like his theory of Darwinian email importance:

The importance of an email isn’t something you need to spend time thinking about. If it doesn’t immediately and obviously make you feel you should reply to it within the next day or two, it’s not that important to you. Archive or delete it.

If it’s sufficiently important to someone else, that person will expend effort to make it come back to you. If the email does not come back to you, you would have wasted your time replying to it. Win-win.

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→ Create Multimarkdown Footnotes Inline

I am not sure how I missed 8 months ago, but Brett Terpstra created a service for writing inline footnotes and then converting them to proper multimarkdown syntax.1


  1. SPOILER: it works awesomely. I used it to create this footnote. 

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→ Omnifocus and LaunchCenter Pro

Well done Mr. Schechter.

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